Employee kits
New-Hire Onboarding & Remote-Office Kitting
Updated October 2026
We build welcome boxes and home-office kits from your contents list, scan each item against it, and ship each box to the employee's home or office.
New-hire onboarding and remote-office kitting means packing a set of finished office items into one box and shipping it to an employee's home or to a company office. Each kit follows a bill of materials, the list of exactly what goes in it. Every item is scanned against that list before the box is sealed, and the box ships from the warehouse nearest the employee. Kits can go out one at a time as people are hired, or in a batch ahead of a start date.
By The Fulfillment.com team
Why kits are different
What usually goes wrong with a kit
Sending one product to one customer is a simple job. A welcome kit asks for more. Several items have to go into the same box in the same arrangement every time, and the box goes to a named person. When something goes wrong, the parcel is rarely lost. More often the box is short an item, holds the wrong color or model, or still carries last quarter's welcome card.
So when you compare warehouses for this work, ask how they check what goes in each box before you ask how fast they pack. A first-day box with something missing makes a poor welcome. And an employee working from home three time zones away can't walk down the hall to borrow what's missing.
Step by step
How an onboarding kit is built and shipped
Every kit goes through the same four steps, from the contents list to the employee's door.
1. Write down what goes in the kit
You start with a bill of materials for each kit. It names every item, how many of each, which color or model, and which branded inserts go in. Different roles can have different lists drawn from the same stock. An engineer and a salesperson can each get the right box, and you don't keep two separate inventories to do it.
2. Pick the items
Our pickers pull items one at a time. When a kit needs a single unit of something that arrived by the case, they open the case and take just one, and every pick is scanned.
3. Assemble the box and check it against the list
At the kitting bench we pack the items into the box, along with your welcome card, branded inserts and packaging. Then we scan the contents against the bill of materials before the box is sealed. A missing item, a wrong model or a forgotten insert turns up here, while it can still be fixed.
4. Ship to each person from the nearest warehouse
One kit design can ship to a single employee's home, to new hires spread across the country, or in bulk to one of your offices. You decide which of our warehouses hold the kit items, and each kit leaves from the one closest to the person it's addressed to. Our network covers 99.77% of the US in 1-3 day ground.
Kit types
The kits office and HR teams ask for
Four kinds of kit come up most often. All of them go through the same build and the same check.
- New-hire welcome kits. The box waiting for someone on their first day. It usually holds branded swag and apparel, a notebook and pens, printed onboarding materials and the desk supplies they need to get started. We check it against its list, so the new hire doesn't spend day one hunting for a missing piece.
- Remote and work-from-home office kits. Desk supplies, organizers and tech accessories, packed to one list and shipped to the employee's home. A team spread across the country gets set up without anything passing through a company office first.
- Branded swag and supply bundles. Gifts for an event, a work anniversary or a thank-you, with your branded inserts and packaging. Each bundle is packed the same way and scanned, so everyone on the list opens the same complete box.
- Breakroom and office replenishment boxes. A box of set contents for an office or a team. When an office needs the same supplies again and again, we send them on a schedule through contract and subscription replenishment.
Before you plan a kit
What we put together, and what we don't make
Everything that goes into a kit reaches us finished and sealed. We're a 3PL, not a manufacturer or co-packer, so we don't make, refill or remanufacture products. What we add is the assembly: the right items, arranged your way, checked and on brand. Our kitting and assembly service explains how that work is done.
Plan ahead for any powered device. A wireless mouse, a label maker or a charger may contain a lithium battery, and lithium batteries are regulated, so how one ships depends on the exact device. Send us the device and battery details before you plan the kit, and we'll come back with how we'd pack and ship it.
Questions about onboarding and home-office kits
What is new-hire onboarding and remote-office kitting?
It means we put together a box of office items for one person and ship it to them. A welcome box for a new hire, a branded supply kit or a work-from-home setup starts as a list of exactly what goes in it. We build each box from that list, scan its contents against it before we seal it, and send it to the employee's address. We assemble finished, sealed products into the box; we don't make or change the products themselves.
How do you make sure every kit has the right contents?
Every kit has a written list of contents, and we scan each item against that list before the box is sealed. That's where a missing item or a mouse in the wrong color turns up, while it can still be fixed. It's the same scan we use across office stock, where toner models, pen colors and paper weights look alike on the shelf, and it carries straight into kitting.
Can you ship onboarding kits to individual home offices, not just to the company?
Yes. The same kit can go to one employee's home, to a list of new hires spread across the country, or in bulk to one of your offices. You can keep the kit items in several of our warehouses, and each kit then ships from the one nearest the person receiving it. Between them, those warehouses reach 99.77% of the US in 1-3 day ground.
Can kits run on a schedule or on demand as people are hired?
Both work. We can build a kit each time HR adds a new hire, or build a batch ahead of a start date you already know, so a big hiring month doesn't leave people waiting for their boxes. Many companies also send their offices everyday supplies on a regular schedule, and we handle that as contract and subscription replenishment.
What can go in an onboarding or remote-office kit?
Kits are built from finished, sealed office products. Common contents are branded swag and apparel, pens and desk supplies, notebooks, printed onboarding materials, tech accessories and breakroom items. A powered device with a lithium battery needs planning first. Lithium batteries are Class 9 dangerous goods (UN3480 for a battery on its own, UN3481 for one inside or packed with equipment), and the rules turn on the battery's watt-hours. Labeling, and whether it can fly or must go by ground, depend on the exact device. Send us the device and its battery details and our team will go through how we'd pack and ship that item.
Do you handle returns on kits and kit components?
Yes. Returned items come back to the warehouse that shipped them, and we inspect each one. Only items fit to sell again go back into stock, so a scuffed or broken item stays out of the next new hire's box. Kit parts go through the same inspect-and-restock steps as any single returned item.
Send us your kit list for a quote
Tell us what goes in each kit, how often you hire and where your people work, and we'll price it for you. The quote is free and comes with no commitment.